$18 · Assistant Property and Office Manager

This full-time position is responsible for assisting with CGC operations including The Station Building. Duties: The Station: assist with management of the building * Complete residential tenant intakes, move in/move out inspections, and requests * Complete commercial tenants issues and concerns * Purchase cleaning supplies and equipment * Ensure building repairs and maintenance, including snow removal are completed * Ensure building and common areas are kept clean * Coordinate recycling and waste management * Monitor security cameras, manage, and report issues to the GM and police * Maintain the building emergency phone off hours and respond as required. Administrative Support: * Answer incoming calls, deal with inquires, and re-direct appropriately * Maintain boardroom bookings and set-up requirements * Collect and distribute incoming and outgoing mail * Maintain CGC's info@ email account and redistribute emails * Update the internal policy and procedure manual * Provide database entry and back-up * Provide support and troubleshooting with IT systems, computers, and printers * Support staff by completing errands including shopping and deliveries * Provide support to the bookkeeper and program staff * Coordinate magazine deliveries * Complete other tasks as required for the smooth and efficient running of the office Finance: * Assist the bookkeeper * Provide the bookkeeper with invoices for building and office expenses * Complete invoicing * Assist with budgets Other Duties: * Perform other duties as required by the Management Team. Experience and Knowledge: * Post-Secondary Degree or equivalent in office management * Post-Secondary Degree or equivalent in IT support * Executive or administrative assistant /office experience of two or more years * Experience in basic building maintenance and property management * Quick-books experience an asset * Excellent communication skills and experience working with the public * Ability to multitask and work independently * Excellent knowledge of Word, Excel, PowerPoint, and IT. * Two or more years' experience at a community non-profit organization an asset