$19 · Administrative Assistant

ORGANIZATION OVERVIEW: Providing services in the Cowichan Wooden Boat Society, Cowichan Bay Maritime Centre is a registered charity and not-for-profit, independent society. POSITION SUMMARY: Reporting to the Executive Director, the Administrative Assistant carries out a variety of duties related to daily operational and administrative procedures, financial management, gift shop and reception duties. RESPONSIBILITIES: Reception duties include managing incoming phone calls and greeting visitors to the Centre. For 8 months of year the Administrative Assistant will greet visitors to the Centre on days when there is no coverage at the reception desk. Perform a range of bookkeeping tasks on a weekly, bi-weekly, and monthly basis. Prepare, post, and deliver bank deposits. Post Donations, Accounts Receivable and Accounts Payable in Quickbooks Online. Support and assist with the creation, input and maintenance of the organization’s data bases, spreadsheets and various reports (eg. membership, donors, volunteer schedules, inventory list). Perform payroll duties for CWBS employees and submit the appropriate documentation and payment to The Canada Revenue Agency for payroll remittances. Assist in the recruitment, supervision and direction of volunteers focusing on those who will be covering reception. Manage gift shop inventory. REQUIRED COMPETENCIES and SKILLS: Effective team player who is respectful, with a friendly manner. Familiar with Quickbooks Online accounting and payroll software. Familiarity with Microsoft Office for Windows Ability to create and manage spreadsheets using Microsoft Excel Excellent organizational skills Accuracy, with strong attention to detail Ability to multi-task, prioritize and problem solve Good interpersonal and communication skills. Ability to work independently Ability to work and build rapport with others Willingness to take on and continually learn new tasks as required Job Types: Permanent Part-time Wage: $19.00 -$21.00 per hour Schedule: 22.5 hours/week.