$23 · Staff Scheduler

NATURE AND SCOPE OF WORK This Coordinator is responsible for the casual positions and the scheduling for Vital Society. This includes (however is not limited to) shift schedules, last minute call-outs to cover sudden shift changes, vacation, sick replacements, arranging new employee orientation shifts, and training schedules. The Coordinator requires timely coordination and continual monitoring of shift schedules, making calls to cover last minute call-outs, monitoring absenteeism, scheduling vacation and sick replacement by applying the collective agreement and orientation and training records, and accurately entering all shift records. TYPICAL DUTIES AND RESPONSIBILITIES Recruitment The Coordinator may participate in the recruitment and selection of casual positions. The coordinator ill meet with the Executive Director to give updates as needed. Training  Orientate all new employees following New Employee Orientation Checklist.  The Coordinator ensures the coordination of all training for the Society. This includes creating & maintaining individual staff training records, Relias, updating training on Com Vida to ensure accuracy, and scheduling Mandt, 1st Aid etc. according to the Society's needs, expirations of Certificates, and all other required training.  Ensure compliance with CARF Standards, licensing requirements, WorkSafe and all other regulatory bodies to ensure appropriate deployment of duties. Human Resources  Understand and apply Collective Agreement rules as they apply to scheduling vacation, sick, and other types of leaves.  Apply Vitals policies and protocols.  Performs other related duties as required. Scheduling SKILLS AND ABILITIES  Ability to work within deadlines and manage priorities under very tight deadlines.  Experience in working in a unionized non-profit setting is an asset. EDUCATION, TRAINING AND QUALIFICATIONS  Completion of Grade 12  Three (3) years related administrative and/or scheduling experience  Required to have an intermediate level of experience in Word, Excel and database related software.  Strong knowledge and a minimum of three years Com Vida and Relias programs are required.  Minimal knowledge on Nucleus systems.