Part-Time Office Assistant/Administration

Independent Pump & Mechanical Ltd. (IPM) is looking to add a member to their administrative team to assist with the operations of our business, as well as cover leave of other administrative staff. This is a part-time position (3 days/week) with the potential to become full-time. IPM is a full water service business including the installation of water-well pumps, filtration, treatment and well flow testing. We are based out of Cobble Hill and service south Vancouver Island and the Gulf Islands. The ideal candidate for this role will have a keen attention to detail, strong organizational and time management skills, must possess exceptional multi-tasking abilities. Able to work independently and in a team environment. Duties will include, but not be limited to: * Management of two phone lines, taking detailed messages and distributing accordingly. * Booking and dispatch of work, including obtaining all client information and pre-work information, ensuring technicians have the information they need to complete their tasks. * Data entry of technician invoices based on work order and other related documents. * Data entry of quotes which includes sending to customer and follow up to obtain the work. * Processing client payment transactions and preparing receipts. * Monitor general information email inboxes, respond to client inquiries, or distribute as necessary. * Accounts Payable, including posting of bills and preparing data for cheque/payment runs. * General office management/reception duties, including filing, greeting visitors to the office, office supply management and ordering, assisting colleagues with general administrative tasks, light tidying of office area and checking the mail. Skills Required: * Must possess Microsoft Office suite skills (Word, Outlook and Excel) * Experience in Sage 50 accounting software an asset * Working knowledge of general office administrative practices including filing both paper and digital. * Strong customer care skills, including written and verbal communications, an asset. * Class 5 Driver's Licence required. *Wage based on skills and experience. Job type: Part-time, 3 days/week could lead to Full-time Experience: Administrative 1 year preferred